Sage MAS 500 Wholesale Distribution
MAS 500 Wholesale Distribution
The Sage MAS 500 wholesale distribution software comprises a robust suite of modules that work synergistically to provide advanced solutions for tracking, managing, and replenishing inventory and managing warehouse operations through the entire distribution cycle, from purchasing to stocking, all the way through sales.
Click on the modules below for more information:
Modules
- Advanced Kitting
- Return Merchandise Authorization
- Credit Card Processing
- Sales Order
- eCustomer
- Sales Tax
- eOrder
- StarShip Freight
- eSalesforce
- StarShip Parcel
- Inventory Management
- Warehouse Automation
- Inventory Replenishment
- Warehouse Management
- Purchase Order
Advanced Kitting
The streamlined Advanced Kitting system allows distributors, assemble-to-order industries, and other light manufacturers to concentrate on other critical business issues without getting tied up in complex manufacturing processes. Advanced Kitting provides an easy-to-use production entry screen where finished goods are reported after the fact. This single point of entry eliminates numerous labor and production transactions by automatically issuing material quantities, outside process transactions, and labor time to finished kits.
Key Functionality:
- Integrate assembly routings, component lists, time-phase labor, material, and outside (subcontract) operations in chronological order
- Flexible work station parameters include user-defined defaults, work in process rates, and variable capacity by day for shift schedules
- Use the backflush feature to automatically issue labor time, material quantities, overhead, and outside transactions as production takes place
- Setup alerts to notify employees when machines, work centers, or tools are coming due or overdue for inspections
- Maintain multiple versions of kits for different customers and/or revision level tracking
For more information, download the Advanced Kitting PDF.
Return Merchandise Authorization (RMA)
The Sage MAS 500 ERP Sales Order module includes advanced tools to manage customer returns. It also includes a formalized Return Merchandise Authorization process to help companies implement return and replacement policies with ease.
Key Functionality:
- An RMA document can be created to define items and quantities that are approved for returns to a company warehouse
- Automatically calculate freight, discounts, taxes, and commissions
- Process and track shipments of replacement items sent to customers for returns
- Returned items can be exchanged for either replacement items or credit
For more information, download the Return Merchandise Authorization PDF.
Credit Card Processing
Studies show that more and more purchases are being made with credit cards each year, and vendors accepting credit cards increase their sales by 15 to 50 percent. Sage MAS 500 customers can take full advantage of this opportunity with the ease and efficiency offered by fully integrated credit payment processing.
Key Functionality:
- Automatically connect to merchant accounts for credit card authorizations and settlements
- Stored credit card numbers are encrypted within Sage MAS 500
- CVV2 helps verify card authenticity by validating that purchasers do, in fact, have the card in their possession, which helps reduce chargebacks for e-commerce and mail order purchases
- Secure online access to all your key transaction information is included for your merchant account, 24/7
For more information, download the Credit Card Processing PDF.
Sales Order
The Sales Order module puts vital customer and inventory information at your fingertips to help keep your most critical business processes operating smoothly and efficiently. A set of powerful sales analysis tools takes the guesswork out of maintaining appropriate inventory levels, giving you critical data to help ensure that you have sufficient inventory to satisfy customers’ expectations, while stocking the precise amount of each item to maximize profits and cash flow.
Key Functionality:
- Define pricing structures by customer type or warehouse location
- View the available and expected quantities of items and running totals online during Sales Order Entry
- Select and print picking lists by date, warehouse, transportation carrier, shipping priority, or other user-defined criteria
- Track serial and lot information during the shipping process, in case a product recall or other event demands quick action
- Organize, analyze, and graph sales history such as customer returns and sales by customer, by warehouse, by product line, and by item, as well as sales order profits
For more information, download the Sales Order PDF.
eCustomer
The Sage MAS 500 eCustomer module brings the power of the Internet and fully integrated Web-based technologies to your business. Through a business-to-business storefront, customers can order items from a general catalog that you can customize for your Web site. When they’re ready to purchase, they simply submit the order and receive an immediate confirmation. When the order is accepted, they receive an automatic e-mail acknowledgement.
Key Functionality:
- Allow customers to browse your Web catalog, research item details, and manage their orders, all on the same Web page
- Allow your customers to decide how to ship their orders
- Allow customers to create a requisition by browsing the catalog, selecting items, and saving the requisition for their supervisor to review, approve, and turn into an order
- Allow your customers to view their account balance, on-order balance, credit limit, and available credit
- Link photos to display each inventory item, as well as different angles of the product
For more information, download the eCustomer PDF.
Sales Tax
Constantly changing tax laws intensify the complexity of calculating, collecting, and remitting sales and use taxes to more than 8,000 taxing jurisdictions across North America. Automate calculation, reporting, and returns to reduce audit risks, and time–consuming tax schedule research.
Key Functionality:
- Decrease data entry time and reduce shipping rates with the best source of address data in the country
- Automatically calculate taxability based on point of origin, point of acceptance, exceptions, exemptions and more
- Access all data securely online with ease, and get best practices in sales and use tax compliance
- Consolidate data on multiple companies, export in standard data format, and reduce audit risk
Contact ASI to discuss your Sales Tax needs and available options.
eOrder
With eOrder, you can keep your sales team in the field and help them maximize their selling opportunities. eOrder empowers your salespeople with real-time remote access to critical customer account information and the ability to perform essential sales activities, including placing orders, checking order and shipment status, as well as managing invoicing, payment, and credit history.
Key Functionality:
- Salespeople can view the catalogs, item, item descriptions, images, as well as the order itself, saving valuable time from having to click between different screens or tabs on an order form
- Upcoming Opportunities shows accounts that are likely to place an order and the probability of receiving that order
- Salespeople can provide value-added service to their customers by letting them know the status of an order and the total of each order
- Web Reports can be accessed through secured web browsers, providing remote salespeople with access to critical customer account information, sales order information, inventory availability, pricing, and other critical data stored in the Sage MAS 500 database
For more information, download the eOrder PDF.
StarShip Freight
StarShip Freight expands the available shipping solutions for Sage MAS 500 ERP systems to efficiently integrate packing and shipping into your fulfillment process. Developed for less-than truckload (LTL) and truckload (TL) shipments, StarShip Freight module shipments are typically placed on pallets and shipped using carriers such as Roadway or Yellow Freight.
Key Functionality:
- Swiftly convert orders into freight shipments, leveraging item detail to automate rating and printing of Bill of Lading
- Capture item, box, and pallet detail using a simple drag-and-drop method in the Shipping Assistant
- Prevent invoicing delays with accurate shipping charges added to customer invoices at the time of shipment
- Different views allow you to quickly drill down on the information that is important to you. Easily preview the lines of a Bill of Lading (BOL) or drill down by item, order, or package
For more information, download the StarShip Freight PDF.
eSalesforce
The newest Sage MAS 500 ERP module, eSalesforce, will empower your salespeople with a level of efficiency, productivity, and customer service that is sure to boost sales. With eSalesforce, you can keep your sales team in the field and help them maximize their selling opportunities.
Key Functionality:
- All information and activities displayed in eSalesforce can be easily customized online to meet each salesperson’s specific needs
- Upcoming Opportunities shows accounts that are likely to place an order and the probability of receiving that order
- Salespeople can provide value-added service to their customers by letting them know the status of an order and the total of each order
- Salespeople will have instant access to their customers’ account status, including credit limit, total outstanding orders, account balance, and available credit
- As sales opportunities turn from forecasts to actual orders, remote salespeople will have the ability to transfer these orders from forecasts to actual sales through the eSalesforce module
For more information, download the eSalesforce PDF.
StarShip Parcel
StarShip Parcel, built by V-Technologies, integrates tightly with Sage MAS 500 software and makes the entire shipping process more fluid. StarShip Parcel helps your company become a more competitive distributor and even has the potential to reduce shipping and shipping related expenses of small parcel shipments.
Key Functionality:
- Calculate freight charges through the use of an optional integrated scale
- Rate shopping between carriers to find cost-reduction opportunities
- Utilize personalized rules to determine how and when freight is updated
- Simplify the task of refund processing by reporting shipments that the carrier fails to deliver by the guaranteed date/time
- Printing carrier-approved, bar-coded shipping labels and COD tags at the warehouse workstation for convenience and speedy processing
For more information, download the StarShip Parcel PDF.
Inventory Management
The warehouse-centric design of the Inventory Management module lets you track costs and sales histories by warehouse, enables you to quickly locate the items your customers are requesting, and allows you to continue taking orders during inventory cycle counting, ensuring that your business continues to operate at peak efficiency.
Key Functionality:
- Cross-reference part numbers with customer part numbers for quick reference during order entry and inventory processing
- Designate an inventory item as seasonal or flag it as a hazardous material
- Choose from five different costing methods (FIFO, LIFO, Standard, Actual, and Average), depending on your objective
- Execute a complete physical inventory process without the need to interrupt other business processes, such as receiving and shipping
- View available quantity of an item as on-hand, pending, on-sales order, or on purchase order
For more information, download the Inventory Management PDF.
Warehouse Automation
The Warehouse Automation module for Sage MAS 500 ERP provides you with a wireless solution to streamline order picking and cycle counts for your warehouse personnel, instantly feeding information back to your Sage MAS 500 system with proper validation. Your data collection is timely and more accurate when your warehouse employees are able to record their activities using these handheld devices.
Key Functionality:
- Use the system’s handheld software on any Windows Mobile 2003, 2005, or CE .NET device with a wireless connection
- Get control of inventory reconciliation in a swift and accurate manner by supporting both your full physical count or cycle count events
- If you walk out of RF range or if the RF network goes down, you can carry on your critical, time-sensitive warehouse activities
For more information, download the Warehouse Automation PDF.
Inventory Replenishment
The Inventory Replenishment module for Sage MAS 500 ERP provides two powerful unique competitive advantages to your organization. First, forecasting can help accurately predict what customers will buy, reducing inventory carrying costs of unwanted goods while ensuring customers that you can carry the items they demand. Second, automated procurement produces system generated purchase orders and transfer orders to reduce labor costs and improve accuracy.
Key Functionality:
- Calculate demand from project estimates
- Create low and high exceptional usage thresholds for each warehouse
- Maintain optimal stock levels of key inventory items
- Use the Alerts module to monitor Sage MAS 500 when items are at or below their minimum stocking levels by warehouse, when items are out of stock by warehouse, and when back-ordered items are received
- Generate purchase quantities based on Economic Order Quantity (EOQ), factoring in the item costs, the costs to process and receive purchase orders, as well as inventory carrying costs
For more information, download the Inventory Replenishment PDF.
Warehouse Management
The Warehouse Management module is an extension of the Inventory Management and Inventory Replenishment modules providing advanced features, including bin tracking, three-step inventory transfers, and both wave and zone picking.
Key Functionality:
- Items may be replenished (transferred) from other warehouses instead of being replenished by purchase orders or manufacturing work orders
- Staging bins can be used to temporarily hold items that decrease inventory but are not used in transactions
- Zone picking can be used to sort pick lists by zone so that warehouse personnel pick products only within a specific zone. Picking progresses from zone to zone in an assembly-line fashion until orders are completely picked
- Built-in intelligence reports provide insight into stocking levels, inventory by bin location, and transfer status
For more information, download the Warehouse Management PDF.
Purchase Order
The Sage MAS 500 ERP Purchase Order module helps you save time, reduce costs, and automate processes through supply chain management tools. Because you can create a requisition quickly and easily without prior knowledge of your vendors or buying practices, the system enables you to enjoy the efficiency of flexible purchasing workflows.
Key Functionality:
- Designate a different ship-to address or shipping method for each line of a purchase order and automatically distribute the amount of the appropriate general ledger account
- Automatically track on-time deliveries, fulfillment quantity performance, and cost variances
- Easily access critical purchasing information, including PO Summary, Payment Summary, Vendor Status, Vendor History, and Voucher Summary
- Organize, analyze, and graph purchase order and vendor history to gain deeper insights into costs, lead times, returns, and more
- Automatically create purchase orders based on replenishment requirements from the Inventory Replenishment module or drop ship requirements in the Sales Order module
For more information, download the Purchase Order PDF.
