SYSPRO ERP Distribution
SYSPRO Distribution
Whether you supply original equipment manufacturers, diverse retailers, after-sales service outlets, or distribute product to your own distribution centers, effective planning and control of your inventory and order fulfillment activities is essential for operational efficiency and maximum profitability. SYSPRO provides a real-time integrated view of business operations, as well as the means to manage large diverse inventories and to plan and execute sophisticated warehouse replenishment and order fulfillment requirements.
Click on the modules below for more information:
Modules
- Sales Orders
- Engineering Change Control
- Purchase Orders
- Lot Traceability
- Inventory
- Quotations
- Inventory Families and Groupings
- Return Merchandise
- Inventory Forecasting
- Sales Analysis
- Inventory Import
- Shipping for SYSPRO
- Counter Sales
- Trade Promotions
- Credit Card Interface
Sales Orders
SYSPRO Blanket Sales Orders provides an effective method of setting up contracts between Original Equipment Manufacturers and their customers by allowing blanket sales orders with multiple release dates, multiple call-offs and cumulative tracking.
Key Functionality:
- Filter changes in orders quickly to schedule purchasing, manufacturing and dispatching in order to achieve the customer’s request
- Detailed query provides access to sales order lines, customer information and release history
- Extensive visual decision-support comparing existing plans and contractual arrangements before accepting changes
- Cross reference customer and supplier stock codes
- Advise customers of the practicality of changes and communicate these changes to internal supplying department
| Attachment | Size |
|---|---|
| SYSPRO_Sales_Orders.pdf | 132.25 KB |
Engineering Change Control
SYSPRO Engineering Change Control helps you improve the management of engineering changes to your products and/or associated data. This is achieved through user-defined workflow, steps and processes and can augment or replace the paper trail that usually accompanies any changes to product design data. The archiving facility enables retrieval and production of prior revisions/releases.
Key Functionality:
- Define workflow to document and control product design changes
- Retrieve previous revisions of BOMs, routings and jobs from archives for production as planned or as built
- Transfer tasks between users/groups of users
- Keep track of product-related data such as drawings, circuit diagrams and CNC programs
- Identify existing jobs, purchase orders and sales orders relating to the affected products on the ECO with where-used queries
| Attachment | Size |
|---|---|
| SYSPRO_Engineering_Change_Control.pdf | 125.92 KB |
Purchase Orders
SYSPRO Purchase Orders is an integral part of the distribution and manufacturing functions and enables the monitoring of the quality, accuracy, lead times and costs of purchases while providing comprehensive supplier performance analysis.
Key Functionality:
- Analyze vendor performance for delivery, pricing and quality
- Streamline purchasing with requisitions and authorization procedures
- Retain original and revised due dates to monitor performance
- Order for multiple due dates and warehouses
- Automatically include comments for each line item
| Attachment | Size |
|---|---|
| SYSPRO_Purchase_Orders.pdf | 245.74 KB |
Lot Traceability
SYSPRO Lot Traceability enables you to maximize quality control through the tracking and replacement of any defective materials. It caters for the tracking of materials through their receipt, manufacture, assembly, inspection, stocking and final distribution, while maintaining quality assurance certification and tracking expiration dates. It also manages product recalls efficiently and effectively.
Key Functionality:
- Maintain a history of traceable items for accountability and customer service follow-up
- Keep detailed notes about inspections
- Trace semi-finished or finished products from the supplier of raw materials through to the customer
- View an on-screen query of current and/or archived data
- Automatically or manually assign lot numbers as goods are received
| Attachment | Size |
|---|---|
| SYSPRO_Lot_Traceability.pdf | 193.64 KB |
Inventory
SYSPRO Inventory enables effective customer servicing and improved profits by providing superior inventory that optimizes stocking levels. It forms the core of the accounting, distribution and manufacturing facilities and is designed to integrate with all the major functions of the systems and to provide flexible reporting on inventory holdings.
Key Functionality:
- Powerful queries include history and graphics
- Available to Promise calculation feature
- Replenishment rules by item
- Order policies and order modifiers defined at warehouse level
- Browse stock items using multimedia images
| Attachment | Size |
|---|---|
| SYSPRO_Inventory.pdf | 87.12 KB |
Quotations
SYSPRO Quotations provides the flexibility of producing quotes with multiple offers for stocked and/or customized (estimated) items for customers. When one or more stock items must be specially made, a supporting estimate can be created. This, in turn, may have one or more special parts, which again can be supported by an estimate, and so on. This process can be extended to fourteen levels, which are then rolled up to complete the quotation's top level costing.
Key Functionality:
- Recall non-stocked item information for use in multiple quotations
- Determine price and lead-time with on-line cost rollup
- Automatically create work orders, purchase orders, sales orders, retentions, deposits and billing schedules on acceptance of quote
- Add and print notes, comments and instructions on reports and quotation formats
- Automatically issue lower jobs to their parent, on completion
| Attachment | Size |
|---|---|
| SYSPRO_Quotations.pdf | 104.2 KB |
Inventory Families & Groupings
SYSPRO Inventory Families and Groupings provides the tools to arrange 'collections' of stock keeping units (SKUs) into families and groupings of similar items. These collections provide a high-level view of items at which sales forecasts can be produced and the quality of the forecast measured. A significant feature is the ability to group warehouses for purposes of forecasting at a regional or territory level for logistical or supply chain purposes. This also enables forecasts to be generated at a brand level to facilitate a clearer marketing picture.
Key Functionality:
- Establish families or groupings of SKUs using the unique collections capability with hierarchical
- Forecast at regional or territory level by consolidating warehouses for logistical or Supply Chain purposes
- Variety of forecasting algorithms including a competition method which automatically selects the best algorithm for the collection
- Detect seasonality and apply forecasts to seasonal data with trending if present
- Multi-level analysis of family performance over time
| Attachment | Size |
|---|---|
| SYSPRO_Inventory_Families_and_Groupings.pdf | 111.91 KB |
Return Merchandise
SYSPRO Return Merchandise provides an easy, efficient method of controlling the return or exchange of items sold to customers, ensuring visibility and tracking of the item until the transaction is concluded.
Key Functionality:
- Improve customer service through instant on-screen access to all RMA information
- Identify recurring problems by analyzing the reasons for returns
- Avoid costly mistakes by automatically calculating associated return charges
- Verify warranty dates, price and the quantity purchased
- Create repair work orders for items within or out of warranty
| Attachment | Size |
|---|---|
| SYSPRO_Return_Merchandise.pdf | 221.03 KB |
Inventory Forecasting
SYSPRO Inventory Forecasting enables you to produce automatic or manual forecasts based on sales history as well as provide the tools to measure the quality of your forecasts. It uses a set of mathematical algorithms to predict future sales based on historic demand and enables you to easily identify those products that contribute the most to your business in terms of sales value, gross profit, cost of sales, quantity sold or hits.
Key Functionality:
- Improve visibility with graphical output
- Manually or automatically remove outliers and anomalies
- Edit suggested forecast to reflect market intelligence
- Analyze product performance at stock code, warehouse, product class, supplier, planner or buyer levels
- Set default algorithms at company or stock code levels
| Attachment | Size |
|---|---|
| SYSPRO_Inventory_Forecasting.pdf | 107.1 KB |
Sales Analysis
SYSPRO Sales Analysis provides accurate management information relating to sales activity in order to improve sales profitability and provide facilities for sales forecasting and planning at customer and product class levels.
Key Functionality:
- Analyze market trends and geographic buying patterns
- Identify which salespeople are performing
- Choose the data to analyze with user-defined sales history options
- Create budgets (expected sales or quotas) for salespeople, customers and product lines utilizing user-defined time period for analysis (day, week, etc.)
- Compare against budgets per product group and/or sales person
| Attachment | Size |
|---|---|
| SYSPRO_Sales_Analysis.pdf | 272.61 KB |
Inventory Import
To provide a mechanism whereby inventory transactions and sales order releases from systems external to SYSPRO can be imported and correctly affect the necessary SYSPRO data.
Key Functionality:
- SYSPRO’s auto-run facility allows Inventory Import to run without supervision
- Batch import multiple transaction types simultaneously
- Bin transfers between different locations within the same warehouse
- Caters for serialized and lot traceable items
- Extensive validation of imported data ensures business integrity is retained
| Attachment | Size |
|---|---|
| SYSPRO_Inventory_Import.pdf | 118.15 KB |
Shipping for SYSPRO
Shipping for SYSPRO interfaces with StarShip to facilitate efficient boxing and shipping of orders with accurate freight information based on actual shipping weights and current carrier rates.
Key Functionality:
- Links to all major carriers such as UPS, FEDEX, USPS, Airborne, etc.
- Supports electronic scales for automatic reading of the parcel weight
- Actual freight costs and shipping fees calculated real-time
- Advanced shipment notifications sent via email
- Produce Bill of lading and Shipping Manifest documentation
| Attachment | Size |
|---|---|
| SYSPRO_Shipping.pdf | 108.08 KB |
Counter Sales
SYSPRO Counter Sales facilitates over-the-counter sales transactions by accepting payments or deposits efficiently. It is used to sell stock directly to a customer and enables immediate stock allocation and payment as it is done at the point of transaction.
Key Functionality:
- Provide fast, accurate information to customers at the counter
- Prevent sales to customers in excess of their credit terms
- Give access to real-time information of customer sales, inventory movement and cash receipts during order entry
- Control operator access to customer, sales and inventory information according to authorization levels
- Automatically handle complex pricing structures such as contract pricing and discounts right at the counter
| Attachment | Size |
|---|---|
| SYSPRO_Counter_Sales.pdf | 99.68 KB |
Trade Promotions
SYSPRO Trade Promotions provides a comprehensive mechanism to manage complex promotion pricing and control promotions, special offers and rebates within the sales environment. It also provides the facility to establish multi-tiered credit checking when selling to a network of master and sub accounts.
Key Functionality:
- Improved visibility and ability to annotate transactions
- Increased profitability due to control of promotions and deductions
- Bracket pricing on multiple levels based on quantity, volume or weight
- Recalculate line item pricing in order entry at any time to obtain correct group pricing
- Accrued promotions can be matched with specific deduction codes
| Attachment | Size |
|---|---|
| SYSPRO_Trade_Promotions.pdf | 446.36 KB |
Credit Card Interface
Credit Card Interface improves cash flow and reduces bad debts by conveniently collecting payments real-time or accepting past due payments from customers via credit cards.
Key Functionality:
- Reduce risk of non-payment by pre-authorizing credit card at time of order
- Minimize fraud with Address Verification Services (AVS), Retail AVS, CVV2, CVC2
- Archive up to nine years of transaction information for financial tracking, reconciliation & marketing demographics
- Authorized transactions display authorization codes and verification of installment information
- Transaction information can be updated or changed on the fly
| Attachment | Size |
|---|---|
| SYSPRO_Credit_Card_Interface.pdf | 203.61 KB |
