SYSPRO ERP Finance and Accounting
SYSPRO Finance & Accounting
The effective prediction and management of cash flow requirements depends on access to reliable accurate data. SYSPRO facilitates this by providing you detailed data and a number of tools enabling you to see what cash is due for payment or collection, and when.
Click on the modules below for more information:
Modules
- General Ledger
- Collections
- Accounts Receivable
- Electronic Funds Transfer
- Accounts Payable
- Payroll Interface
- Activity Based Costing
- Return to Vendor
- Assets Register
- System Manager
- Budget Maestro
- Zero Balance Commission
- Cash Book
General Ledger
SYSPRO's General Ledger Cost Analysis solution enables you to streamline your chart of accounts by reducing the number of individual ledger accounts for specific expenses. The solution provides a detailed, quick and easy analysis of values distributed to accounts, without the need to create additional, unnecessary accounts in General Ledger. It is ideal for expense accounts such as traveling, repairs and maintenance, general expenses or donations.
Key Functionality:
- Define up to five analysis types per category with unlimited sub-categories per analysis type
- Easily track expense details within one G/L account
- Eliminate unnecessary accounts in your General Ledger
- Analyze expenses using Graphs with supporting details in SYSPRO Reporting Services reports
| Attachment | Size |
|---|---|
| SYSPRO_General_Ledger.pdf | 159.08 KB |
Collections
Collections serves as a proactive tool for debt collectors by assigning invoices to collectors, monitoring collection efforts and retaining collection history.
Key Functionality:
- Transfer accounts from one collector to another, temporarily or permanently
- Customize levels for automating collections, e.g., minimum overdue balance, minimum number of days overdue, etc.
- Capture Dun & Bradstreet information
- User-defined activity, severity and resolution codes
- View details of overdue invoices and drill down to sales order line details
| Attachment | Size |
|---|---|
| SYSPRO_Collections.pdf | 242.22 KB |
Accounts Receivable
SYSPRO Accounts Receivable improves cash flow management by accumulating and managing customer activity and ensuring timely revenue collection and effective reporting. This system enhances customer servicing by maintaining contact information, creating notes and detailing credit management information.
Key Functionality:
- Improve customer service through instant, on-screen access to all account information, including outstanding invoices, sales orders and work in progress
- Analyze the profitability of each account
- Create individual terms, tax, discount tables and multiple statement formats
- Provide user-defined G/L integration by branch, product class, geographic area and warehouse
- User-defined statements and label formats
| Attachment | Size |
|---|---|
| SYSPRO_Accounts_Receivable.pdf | 102.48 KB |
Electronic Funds Transfer
SYSPRO Electronic Fund Transfers reduces the risk of fraud and transactional costs associated with beneficiary payments; improves efficiency and provides an accurate and up-to-date picture of your cash flow. It enables you to create electronic payment files of disbursements for Accounts Payable suppliers and Cash Book beneficiaries which you can upload to your bank(s) for processing.
Key Functionality:
- Control payment dates, thus reducing the risk of late payment penalties
- Indicate per bank if Electronic Funds Transfer transactions are required
- Easily manipulate optional XML output for a country specific bank formats
- Additional validation for supplier banking details
- Various reports enable the interrogation of the status of EFT transactions
| Attachment | Size |
|---|---|
| SYSPRO_Electronic_Funds_Transfer.pdf | 203.44 KB |
Accounts Payable
SYSPRO Accounts Payable improves cash flow, while maintaining close relationships with suppliers by providing timely, accurate and efficient control of processing invoices, paying bills and analyzing expenses and available discounts.
Key Functionality:
- Utilize the invoice registration system to ensure invoices have been authorized for payment
- Streamline data processing by approving supplier invoices electronically
- Expense invoices over multiple general ledger accounts
- Automatically calculate due dates and discount dates with payment alerts and suggestions
- Complete audit trails of invoices, payments and master file amendments
| Attachment | Size |
|---|---|
| SYSPRO_Accounts_Payable.pdf | 242.7 KB |
Payroll Interface
Payroll interface provides an interface between SYSPRO and two payroll packages, namely ABRA and Optimum Solutions. The interface allows the export of WIP labor transactions, the import of payroll checks into Cash Book and the import of the G/L entries generated by the payroll solution.
Key Functionality:
- Cross reference SYSPRO employee codes to the payroll employee codes
- Cross-reference SYSPRO work centers with the payroll work centers to ensure accurate rates are applied
- Payroll import allows summary, detailed or timesheet processing of transactions
| Attachment | Size |
|---|---|
| SYSPRO_Payroll _Interface.pdf | 235.1 KB |
Activity Based Costing
SYSPRO Activity Based Costing allows for the accumulation and recovery of costs associated with the purchasing, manufacturing and selling of items and thereby improved accuracy in calculating product profitability. Overhead costs are accumulated against items by attaching elements of cost at the transition point of purchasing, manufacturing, or selling.
Key Functionality:
- Adopt a migration approach, recovering additional overheads according to an implementation plan
- Distribute post-production costs through cost of sales as the final item is invoiced
- Estimate appropriate recovering rates using system-generated estimates
- The ABC costing variance account is designed to accumulate rounding errors that can arise during processing of a receipt into stock
- The Recoveries Estimate Report program produces a report of the expected overhead recoveries relative to the quantity of the stock item processed
| Attachment | Size |
|---|---|
| SYSPRO_Activity_Based_Costing.pdf | 121.7 KB |
Return to Vendor
Return to vendor provides an efficient method of controlling the return and exchange of items bought from suppliers, ensuring visibility and tracking of the item until the transaction is concluded.
Key Functionality:
- Ensure that items to be returned to the vendor are removed from the available stock and held in a review area while the terms for return are negotiated
- Manage items to return through the RTV review process
- Track returned items that are outstanding
- Handle stocked and non-stocked items
| Attachment | Size |
|---|---|
| SYSPRO_Return_to_Vendor.pdf | 256.49 KB |
Assets Register
SYSPRO Assets Register provides up-to-date, real-time information regarding the value of all assets within the organization by keeping a record of depreciation and current asset values, and a facility that evaluates the remaining worth by tracking income and expenditures derived from assets.
Key Functionality:
- Track expenses incurred for any asset
- Obtain estimates of the remaining useful life of an asset
- Define fixed or variable depreciation rates
- Calculate book depreciation and tax allowances using: Straight line; Reducing balance; Statistical or Fixed estimated useful life of asset
- Document and track maintenance or repair time against each asset
- Complete audit trails include transaction journals, list of additions and disposals, and General ledger Distribution reports
| Attachment | Size |
|---|---|
| SYSPRO_Assets_Register.pdf | 101.16 KB |
System Manager
SYSPRO System Manager serves as the foundation for the SYSPRO system. It provides the ability to define the environment, configure setup options and tables, format stationery and seamlessly integrate all applications for easy flow, a user friendly interface and efficient data processing.
Key Functionality:
- Customize reports using SYSPRO Reporting Services
- Easily maintain standard tables e.g. customer and supplier discounts, terms, tax rates, etc.
- Track user activity via the job logging system
- Authenticate transactions with electronic signature functionality
- Use SYSPRO’s calendar to manage appointments, schedules and events with the facility to synchronize to Microsoft Outlook
| Attachment | Size |
|---|---|
| SYSPRO_System_Manager.pdf | 264.71 KB |
Budget Maestro for SYSPRO
An integrated budgeting, forecasting, consolidation, what-if and reporting solution to help CFOs/Managers of small to mid-sized organizations monitor business performance for resource optimization and ultimately, improve their ability to make better decisions that affect the profitability and growth of the organization.
Key Functionality:
- Supports the full cycle of budget development, comparing actual results to plan, re-forecasting, contingency and what-if scenarios
- Includes Revenue and Expense Forecasting, Cash Flow and Financing Projections, Payroll and Fixed Asset Planning
- Built-in financial intelligence and business rules – generates accurate calculations and GAAP-compliant reporting
- Drill down to the transaction level to see underlying causes and better exploit opportunities or correct problems
- Ability to globally define payroll tax rates, fringe benefits and other salary related expenses
| Attachment | Size |
|---|---|
| SYSPRO_Budget_Maestro.pdf | 227.87 KB |
Zero Balance Commission
Zero Balance Commission facilitates the calculation of sales commissions based on invoices paid in-full, and automatically generates the payment of these commissions via the Accounts Payable module.
Key Functionality:
- Pay commission on receipt of payment rather that at the time of sale
- Processes split commissions as defined against the order
- Easily view potential commission throughout the period
- Optionally view a single, multiple or all salespeople
| Attachment | Size |
|---|---|
| SYSPRO_Zero_Balance_Commission.pdf | 150.74 KB |
Cash Book
SYSPRO Cash Book allows optimal and efficient cash management by providing system-wide bank reconciliation information on cash inflows and outflows.
Key Functionality:
- Allow the forecasting of cash positions with automated cash projections
- Track transactions that have not cleared the bank
- Handle foreign currency transactions through local currency bank accounts
- Post transactions to multiple companies from the same screen
- User-defined selection criteria for flexible reporting
| Attachment | Size |
|---|---|
| SYSPRO_Cash_Book.pdf | 117.3 KB |
